Campus Configuration
Set up and manage multiple campuses in Vitals. Each campus tracks its own metrics while rolling up into your organization-wide dashboard.
Adding a Campus
Add a new campus whenever you open a new location. You can add campuses at any time — existing data is never affected.
- 1Go to Settings → Campuses.
- 2Click Add Campus.
- 3Enter the campus name (e.g., "Downtown" or "Westside").
- 4Enter the city or neighborhood for display purposes.
- 5Select the campus timezone — important if you have campuses in multiple time zones.
- 6Click Save.
The new campus appears immediately in the dashboard campus selector. Assign team members and service times to it right away.
Single-location churches have one default campus created automatically. You don't need to manage campuses unless you're multi-site.
Campus-Level Metrics
Each campus tracks its own version of every metric — attendance, giving, online viewers, and more. The organization dashboard shows all campuses combined by default, but you can toggle to any individual campus at any time.
- All Campuses view
- Sums every campus's data. Useful for leadership reviewing the health of the whole organization.
- Individual campus view
- Shows only that campus's data. Useful for campus pastors reviewing their location's performance.
When entering data, always make sure you've selected the correct campus in the data entry form so numbers go to the right location.
Service Times Per Campus
Each campus can have its own set of service times. This is important for integration scheduling — Vitals uses service times to know when to pull data from Planning Center and other connected platforms.
- 1Go to Settings → Campuses.
- 2Select the campus you want to configure.
- 3Click Service Times.
- 4Click Add Time and enter the day of week and start time.
- 5Repeat for each service at that campus.
- 6Click Save.
If one campus meets on Saturday and another on Sunday, set each campus's service times accordingly and Vitals will handle them correctly.
Update service times whenever your schedule changes — adding a new early service or dropping a late service should be reflected here.
Campus Pastors
Designate a campus lead for each location. A campus lead gets an Editor role automatically scoped to that campus — they can enter and edit data for their location but cannot see other campuses or change organization-wide settings.
- 1Go to Settings → Campuses.
- 2Select the campus.
- 3Click Campus Lead.
- 4Search for the team member by name or email address.
- 5Click Assign. They now have campus-scoped Editor access.
The team member must already have a Vitals account to be assigned as a campus lead. Invite them first in Settings → Team if they haven't joined yet.
Merging or Removing Campuses
If a campus closes or merges into another location, you can archive it to preserve the historical data while removing it from the active dashboard view.
- Archive
- Go to Settings → Campuses → select the campus → Archive. The campus is hidden from the dashboard and campus selector, but all historical data is preserved and can be accessed in reports.
- Delete
- Permanent deletion is not available for any campus that has recorded data. This protects the integrity of your historical reports. Use Archive instead.
Archived campuses can be restored at any time if a location reopens.
Planting a New Campus
If you're preparing to launch a new campus, set it up in Vitals before launch day so you can start tracking from the very first preview service. Here's the recommended approach:
Add the campus before launch
Create the campus in Settings → Campuses as soon as you know it's happening. This lets you start entering data from preview services immediately.
Enter historical data from preview services
Go back and enter attendance, giving, and other metrics from any preview services or soft-launch weekends so your trend data is complete from day one.
Set the correct launch date
Enter the official launch date in the campus settings. This date is used in reports and year-over-year comparisons to correctly contextualize early data.
Assign a campus lead
Add the campus pastor or point person as the campus lead so they can enter data independently right away.