Find the people slipping away before they're gone.
Most people who leave a church drift out over weeks, across apps nobody watches together. Vitals connects your Planning Center check-ins, groups, serving and giving, learns each person's normal rhythm, and puts a name in front of the right pastor.
Read-only Planning Center sync. We set up your dashboard with you.
Last 12 Sundays
Example dataMaria Delgado usually comes weekly. She's missed 3 of the last 4 Sundays, skipped Tuesday group, and declined her last two serving slots.
Weekly attendance, giving, kids, groups and digital with 12-week trends and year-over-year comparison, all in one place.
YouTube
Planning Center
Facebook
AnalyticsReads what you already track in Planning CenterCheck-InsGroupsServicesGivingRegistrationsPeople & WorkflowsNobody leaves a church in one Sunday.
It happens in small steps, spread across four Planning Center apps that no single staff member watches together. Here is what that usually looks like.
- Week 1
Misses a Sunday
Normal. Everyone travels. On its own it means nothing.
Check-Ins - Week 3
Skips small group
The group leader assumes they’re busy. Nobody tells the pastor.
Groups - Week 5
Declines to serve
The team lead finds a sub. The schedule looks full again.
Services - Week 8
Recurring gift stops
Finance notices at month end, in a report about money.
Giving - Week 12
They’re gone
By the time someone asks “Have you seen the Delgados?” they’ve found another church, or none.
Nobody
Vitals connects those signals in week 3, while a phone call still changes the outcome.
How the care list worksIt knows the difference between drifting and a monthly rhythm.
A family that comes every other week isn't missing. A monthly giver isn't late after three weeks. Vitals learns each person's pattern first, then flags only real changes.
Families slipping
Kids and students who stopped checking in, grouped by household so you call the parents once.
Group rhythm changes
People whose normal group attendance has dropped, and groups that are going quiet as a whole.
Serving burnout
Volunteers scheduled too often, declining more than usual, or quietly stepping off a team.
Lapsed givers, frequency-aware
Compares each donor to their own cadence, so only givers past their usual gap show up. Visible to finance, never to pastors.
New and gone quiet
Who signed up for an event or class, who was new to you, and who hasn’t come back since.
Stuck in a workflow
Every Planning Center workflow, step by step, with the people who have sat in one step too long.
Monday morning, your team opens one list.
Not a report to interpret. A ranked list of people who need a hello, who owns each one, and what you promised.
Ranked by how many signals line upMissing in two areas outranks missing in one, and the list stays short enough to finish.
Assigned to the right personPastors, group leaders, kids directors and care volunteers each work their own people.
Promises are tracked“I’ll call Thursday” becomes a reminder, and it clears when someone logs the call.
Care · North Campus
Promises this week
The right person hears about it without logging in.
Set a monitor once. Group leaders hear when their group goes quiet, kids directors get their families, team leads see volunteers stepping back, and your lead pastor gets a weekly summary.
4 people could use a hello this week
- Maria Delgado · missed Sundays, group and serving
- Ben Alvarez · 5 weeks away, usually weekly
- Tom & Grace Lin · new in August, quiet since
- Sarah Moss · left the Thursday group roster
Last week your team reached 6 of 7 people. Two were back on Sunday.
Open my care listEvery number has names behind it.
When attendance dips, you don't just see the percentage. Vitals shows you the regulars behind it and sends them to your care team.
Example data
The 41 regulars behind the dip
Weekly attenders now past their usual gap.
- Maria Delgado3 wks · in Care
- Okafor family (4)4 wks · in Care
- Chen family (3)2 wks · watching
- Ben Alvarez5 wks · in Care
- + 37 moreSend to Care →
Example data
Everything tracked. Nothing missed.
Powerful enough for techies, simple enough for volunteers.
Contextual Attendance
Numbers without context are just noise. Vitals automatically pulls weather data, speaker info, and notes—all displayed alongside your attendance, so you know why trends are happening.
Capacity Gauges
Hit the 80% rule? See room capacity across all services instantly.
Smart Import
Sync with PCO or use our smart CSV importer. Your data is never hostage.
Headcounts
Planning Center headcounts sync per service, or ushers enter counts from any phone. How it works
Unlimited Staff
Grant granular access to pastors, staff, and volunteers at no extra cost.
Multi-Campus
Full manual entry or sync with a ChMS. Support for multiple locations built-in.
Event Tracking
Track Christmas, Easter, and yearly events. Pull up historical trends instantly.
Speaker Analytics
Track attendance and engagement by speaker. See what resonates.
AI Insights
Every dashboard gets AI-powered insights that explain your trends.
Every Ministry Gets Its Own Dashboard
No more digging through data. Each ministry sees exactly what matters to them.
Kids Ministry
Track nursery through elementary with detailed breakdowns by age group, room capacity, and adult-to-child ratios for safety compliance.
- Real-time adult-to-child ratio tracking
- Breakdown by room and age group
- Multi-campus comparison
Digital Ministry
See your online reach across all platforms. YouTube, Facebook, website traffic, and livestream engagement—all in one place.
- Livestream viewer analytics
- Platform-by-platform breakdown
- AI-powered engagement insights
AI-Powered Insights
Let AI surface what matters. See speaker history, upcoming holidays, weather impact on attendance, and data health alerts—all automatically.
- Speaker & series performance tracking
- Weather impact on attendance analysis
- Holiday & event planning alerts
- Data health monitoring
Go Beyond the Numbers
Health dashboards surface what raw totals can't — burnout risk, donor concentration, group engagement, and more.
Giving Health
Track per-capita giving, donor segments, and giving concentration so you know how healthy your generosity culture really is.
- Per-capita giving with attendance context
- Donor segments: recurring, occasional, first-time, lapsed
- Giving concentration risk analysis
Volunteer Health
Know exactly who's serving, who's burning out, and where your volunteer gaps are — before they become a crisis.
- Volunteer-to-attender ratio tracking
- Burnout detection and confirmation rates
- Team-by-team breakdown with health scores
Groups Map
Visualize where your small groups meet across your city. Spot coverage gaps and plan new groups where they're needed most.
Group Health Scores
Every group gets a health score based on attendance, engagement, and leader status. See which groups need attention at a glance.
Track from anywhere with the mobile app
Enter each service’s numbers from your phone and look back at past entries. Everything you log shows up on your web dashboard.
- Quick Weekly Entry
Pick a campus and enter that week's numbers for each service. Built for ushers and volunteers.
- Entry History
Look back at past entries for your campus before you add this week's.
- Assigned Metrics
Volunteers only see what they need. Simple data entry for non-techie helpers.
Debrief Every Weekend.
Improve Every Week.
Turn your weekend debrief into an actionable system. Rate each ministry area, capture what to keep doing, what to change, and decisions that need to be made—all in one place.
- Category Scorecards — Rate guest experience, kids, worship, parking & more as Focus, Strength, or Tension
- Keep · Change · Decide — Structured columns so nothing falls through the cracks after each service
- Share with Your Team — One-click sharing so every leader sees what happened and what's next
Weekly Reports.
Delivered Automatically.
Keep your entire leadership team in the loop without lifting a finger. Vitals sends beautiful, data-rich reports straight to email and Slack every week.
- Email Reports — Beautiful weekly summaries with attendance, giving, year-over-year comparisons, and weekend context — delivered to every leader's inbox
- Slack Integration — Auto-post reports to your team's Slack channel. Campus breakdowns, student stats, giving — all formatted and ready
- Weekly & Monthly — Choose your cadence. Weekly reports land Monday morning. Monthly summaries at the start of each month
- Year-Over-Year Context — Every report includes last year's numbers, weather, speaker, and sermon series so you always know the "why" behind the data
7 Dashboard Views for Every Ministry
Each ministry gets its own focused view. See what matters most, without the noise.
Weekend
Kids
Students
Groups
Giving
Digital
Insights
Next Steps
Baptisms, salvations, dedications, and any custom spiritual milestone you want to track.
Campaigns
Track giving campaigns, outreach events, and special initiatives with dedicated metrics.
Custom Metrics
Our flexible metric cards, graphs, and charts handle most churches out of the box. Need something unique? Custom dashboard metrics built for your church — one-time $250.
Vitals Labs is now just Vitals.
Everything churches tested in Labs is now part of every plan. No beta banners, no opt-in.
Your permissions carry over
Every care and ministry view follows the same permissions as your dashboard. People only see data they’re already allowed to.
Care access in tiers
Decide who can see signals, who can log follow-ups, and who leads the care team.
Giving stays with finance
Pastors see that someone needs a call. Giving details never appear in a pastor’s care reasons.
Connect What You Already Use
Native integrations that sync automatically. No manual data entry required.
Planning Center
Native Integration
Your church already lives in Planning Center. Vitals connects to the products you use and syncs the numbers automatically — no spreadsheets, no Monday-morning data entry.
Check-Ins
Weekend, kids & student attendance, headcounts, and events.
Services
Service plans, teams, and volunteer scheduling.
Giving
Donations, funds, pledge campaigns, and recurring gifts.
Groups
Group rosters, group types, events, and applications.
People
Households, lists, forms, and custom field data.
Registrations
Event signups and registration counts.
Calendar
Events and room & resource scheduling.
YouTube
Track views, watch time, and engagement for online services.
Analytics
Website traffic and online engagement alongside other metrics.
Page reach, post engagement, and follower growth from your church page.
Track reels, stories, and engagement for your church's Instagram account.
More integrations coming — CCB, Breeze, Pushpay, and more.
Safe, Secure, and Built for Trust
Your church data deserves enterprise-grade protection.
Bank-Level Encryption
256-bit SSL encryption protects all data in transit and at rest.
Regular Backups
Automatic daily backups ensure your data is never lost.
Role-Based Access
Control exactly who sees what with granular permissions.
Your Data, Always
Export anytime. Your data is never held hostage.
We Set Everything Up for You
No DIY headaches. Our team personally builds your dashboards and imports your data so you can focus on ministry.
Data Import
Have historical data in spreadsheets, Planning Center, or another system? We'll import it all for you — free.
Dashboard Setup
We'll build your dashboards to match your church — custom metrics, ministry views, and multi-campus layouts.
Integration Setup
Planning Center, YouTube, Google Analytics — we'll connect your tools and make sure data flows automatically.
Just email support@vitals.church with your data and we'll handle the rest.
Simple Pricing. No Surprises.
One price per campus. Unlimited everything else.
Standard License
Per campus location
- Free Dashboard & Data Setup
- Unlimited Users & Data
- Planning Center Integration
- Mobile App for Data Entry
- Giving & Groups Tracking
- YouTube & Social Analytics
- Multi-Campus Support
- Email Reports
- Priority Support
Need a metric we don't have? Custom metrics built for your church — one-time $250.
New Church Plant?
If you are under 2 years old, Vitals is FREE for 1 year.
Vitals was built by pastors, for pastors. If your church would genuinely benefit from Vitals but truly can't afford it, we'll work with you. Reach out to us.
Find the people slipping away this month.
Connect Planning Center and your team gets its first care list, with the dashboard you already know. Start your free trial today, no credit card required.